A month-close review your team can repeat

1. Establish the period Choose the reporting month and currency. Identify late receipts and confirm the cut-off. Do not mix currencies without a documented conversion rate and date. 2. Reconcile receipts Compare confirmed tenant payments with bank entries. Resolve duplicates and unmatched lines. A tenant-reported payment is not a confirmed receipt until staff verify it. 3. Calculate settlements Use the fee agreement version in force for the period. Confirm whether the agreed fee basis is rent billed or rent collected. Review approved repairs and any other authorised deductions. Keep client money separate from agency revenue. 4. Approve A reviewer should compare the proposed owner statement with receipts, fees and deductions. Resolve disputed charges before approving. Check co-owner shares and payment instructions through a trusted process. 5. Pay and reconcile Record each permitted payout and compare the payments with the bank. Do not treat a prepared statement as evidence that the money has been paid. 6. Close Close only after the reconciliations and reviews are complete. Preserve the statement and supporting documents. If a correction is needed, use an authorised reopening or journal reversal, not deletion. In PropertyFlow The month-close screens organise these stages. Currency revaluation and co-owner payouts use controlled accounting actions. Confirm your organisation’s period policy with its accountant. Written by PropertyFlow, 4 November 2026.